Information from Andy Brookes, General Secretary, regarding the renewal of electoral rolls in 2013:
Many of you are well versed in the six yearly renewing of electoral rolls. If so, skip ahead a few paragraphs to the changes we are making in 2013.
For those who are new to this, some background.
Each year around APCM time individuals have the opportunity to join the electoral rolls of our churches (with a small number resigning if they take the trouble). Every six years each church’s electoral roll is redone from scratch, with all members having to sign up afresh. You need to make this happen in early 2013, getting all your flock to sign anelectoral roll form.
This is more than just a statistical clean-up.
In the past 20 years, electoral rolls in the London Diocese have grown 60-70%. (The exact number depends on the base year; see Another Capital Idea for more details.) Any of you who have used this statistic with your congregations will know the encouragement and surprise it generates. However, we can only make this statement because each church does the collection work – thank you; and it is important to ensure that electoral rolls are realistic.
Under London Challenge many of the successes were achieved through our working together: on Fairtrade, the environment, the2012 and much more. Our Capital Vision 2020 will build on this theme. We need to continue to do more together.
Changes in 2013
Many participants in Capital Vision engagement workshops asked us to raise our communications game. The ability to communicate further encouragement direct to members of electoral rolls will aid that objective.
The statutory electoral roll application form does not collect email addresses or phone numbers, but to enable that improvement in our communication to happen, a new box headed ‘Additional Information’ has been added at the end of the form. This contains an invitation to the electoral roll applicant to provide their email address and telephone number.
As you know, this information is vital to the smooth functioning of a parish. We also want to be able to use these email addresses to share, on behalf of the Bishop of London, important news and events in the life of the Church in the Diocese of London.
You should note that the request for ‘Additional Information’ has been worded to reflect best practice and covers use of the information provided both by the parish and by the Bishop.
Please use the new form, which should replace any used in the past, or if you prefer you can simply copy and paste the new box on to the end of your existing statutory form.
The mechanism for transferring electoral roll information to us will be a straightforward upload of a simple spreadsheet through a secure website. But this is for another day. The important thing is that your church include the new box for ‘Additional Information’ provided on the electoral roll form.
Documents to help with the preparation of your new electoral roll are attached: the application form, a notice to be displayed, plus a quick guide and a more detailed guide to the process. These documents – and many more relating to APCMs – are available on the diocesan website.